Ferry Quays Residents Association

February 2005 Committee Meeting Minutes

Held at 7.00pm on 7^th February 2005,

Chaired by Sylvia Biles

Minuted by Sue Wood

Present:

Block B Ian Perry

Block C Rose Robson

Block E Alicia Griffiths (AG) Jon Purcell (JP)

Block F Sue Wood (SW)

Block J Sylvia Biles (SB) John Nelson (JN) Nic Doczi (ND)

Apologies

Block B Sarah Divanbeigi (SB) Tom Lyndsay (TL)

Block K Nam Patel (NP)

Treasurer Paul Meads

1.	November Minutes Adopted – JN SW
2.	Bollards Commercial units and some residents have voiced opposition to the bollards. Restricted access (clearly sign posted) and pedestrian areas formed part of the original planning and has been clear to everyone all along.
3.	Taxi rank JN to look at installing in residents owned area of the public car-park – markings to be costed
4.	Town Meadow Street Markings The new layout is now in place and the council have confirmed that street marking to keep the area clear area for emergency access can be done – markings to be costed
5.	Buildings and works Guttering in the Car park Ian Perry wrote to Andrew Street in December and has received a reply, which is unacceptable. The letter states that the guttering is a solution. Cleaning of the gutters is in progress ready for hand over. FQRA are unable to take legal action until such time as they take over the management of the estate committee. As a fall back position NHBC can take up the case on the behalf of residents if there is a dispute on site – Anna Phillips of Country Estate Management is drafting letter. Soundproofing Report waited. Damp proofing. Andrew Street has confirmed that the entrances have been replastered but the damp has not been resolved. There is now a manager on site full time to deal with all snagging issues prior to handover. JP to monitor damp and IP to monitor seepage
6.	Outstanding Planning Issues A Meeting to take place on the 14^th March with Councilor Ellar and Planner Mike Jordon. It was agreed that three members plus one minute taker should represent FQRA – An agenda has been sent and FQRA will call a special meeting on the 9^th March to run through questions to be raised.
7	Night Guards / Security Quotes prohibitive – Country Estate Management looking into the cost of employing additional member of staff for the purpose.
8	Blinds After exhaustive research no suppliers have been found – matter closed.
9	Letterbox drop Welcome packs are located at the site office.
10	Removers Draft agreement produced and accepted - Copy to be posted on the notice boards so residents are aware of procedure before the move day.
11	AOB Budget – still awaiting an update from Country Estate Management – all expenditure currently frozen. Budget increasing as a number of one off costs had been incurred. FQRA Fees – No improvement in the take up. Further notice drafted to place on notice boards Lift Areas Installation of plastic protecting panels over the lift buttons was raised – cost per button is #175 plus VAT. Total 139 buttons making total cost #6825.00 plus VAT. Painting of the basement lift areas – specialist wipe clean paint cost per area #595.00 plus VAT – Seven areas total #3500 plus vat - Agreed to look at costs to apply specialist paint to elbow height only Car Park Shutter B block entry and exit shutter is in the up position – the motor has burn out and the installers have quoted £1800 to put in a new one. The costing of the motor is a cause for concern as the remaining motors may be coming to the end of their life. Alternative estimates to be sought – Repairs needs to be expedited however Country Estate management confirm no money in the account. Management Company Directors: The current accounts have not been filed. Sprouls feel that the voting out of Directors at the AGM was valid. Hithergreen dispute validity. Volunteer Directors few in number – anyone wishing to become a Director please let your block representative know.
12	a) Next Full Committee meeting – 7pm 4^th April 2005 b) Dates of sub – meetings on individual issues to be advised separately.